Galleries¶
A gallery is a wall of pictures with a name on it. Mockups. Screenshots. The logo, and the four other logos that lost. Store art. The photo of the hall layout that somebody drew on a napkin and then, wisely, photographed.
A document will hold pictures, and that works right up until there are forty of them and you're paging through a carousel one at a time looking for the blue one. A gallery shows you the whole wall at once, and the blue one is just there.
Making one¶
New Gallery on the initiative's Galleries tab. Name it, describe it if you like, and it's an empty wall.
One gallery per thing: "Store assets", "Live screen, round 4", "Fete 2026 photos". Galleries are cheap and the list of them is itself visual — each card shows its cover — so a gallery with six pictures in it is a perfectly good gallery.
Galleries are off until you turn them on
Like every tool that isn't projects or files, an initiative's manager switches them on in the Tools card under Initiative settings → Details. Nothing appears in the sidebar until then.
Putting pictures in¶
Drag files from a folder and drop them anywhere on the gallery's page. Or Add pictures and pick them. Forty at once is fine; they go up a few at a time, and a strip at the top says how it's going.
PNG, JPEG, WebP or GIF, up to 25 MB each. Anything else is left out, by name, so you know which one it was.
Screenshot
Capture a gallery in the masonry view with a couple of dozen pictures of mixed shapes, the toolbar showing the three views and the group-by-tag toggle. Save as docs/en/images/tools/galleries.png.
Three ways to look at it¶
| View | What it's for |
|---|---|
| Masonry | Every picture at its own shape, packed into columns. The default, and the one for looking. |
| Grid | Square tiles, as many across as fit. The one for finding a thing among a hundred. |
| Timeline | A row per day, newest first, with a rail down the side for jumping months. The one for design rounds, where the order is the story. |
Masonry and grid can be grouped by tag, which turns the wall into one section per tag. A picture carrying two tags stands in both — "everything still waiting on a decision" wants every such picture, wherever else it also lives.
The filter button narrows the wall by title, caption or filename, by tag, and by oldest-first if you'd rather read the round in the order it happened.
One picture¶
Tap a picture and it opens full size. Arrow keys page through the wall; on a phone, swipe. Details opens the panel beside it, where you can:
- Title and caption it. Untitled pictures go by their filename, which is at least what somebody called it.
- Tag it. The same tags as everything else in the community.
- Set it as the cover. Otherwise the newest picture stands for the gallery in the list.
- Upload a new version. The earlier ones are kept, so a canvas that went through four rounds is one picture with a history rather than four pictures and a naming convention.
- Remove it. It goes to the trash with its versions, and comes back from there if you change your mind.
Versions are one picture, not several
"Live screen v2 FINAL (2)" is what happens when a tool has no idea two files are the same picture. Upload the new round as a version and the wall shows the latest; the panel shows how it got there.
Sharing and comments¶
Galleries share exactly like everything else: Viewer, Editor or Owner per gallery, or open to the whole initiative. Adding, replacing and removing pictures takes Editor. Deleting a stored version — the history, not the picture — takes Owner.
Every gallery has its own comment thread, under the wall. Switch it off under Settings → Details for the gallery that's a reference shelf rather than a conversation.
Taking a copy¶
Settings → Advanced on the gallery exports it, for whoever could also delete it, as a zip: the gallery and every picture in it. Import that zip from the galleries list — Import from file in More actions — and the gallery arrives with its pictures, even on another server.
Related¶
- Tools — the other tools an initiative can turn on.
- Files — for the things that are read rather than looked at.
- Tags — grouping and filtering, across every tool.
- Sharing projects & files — the access levels in full.